Resources & Downloads

Guest Speaker Checklist (PDF)

A comprehensive, timeline-based checklist covering everything from a week before your talk through post-presentation follow-up. Includes breathing techniques (4×4×4 method), power poses, delivery cues, and a printable pocket guide. Perfect for speakers at Rotary, Lions, Kiwanis, BNI, and Chamber events who want to show up prepared and confident.

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Speaker Basics Guide (PDF)

Master the fundamentals: control nerves, refine your voice, align body language, and structure your mindset. Includes vocal warm-ups, mic technique, eye contact patterns, and a 5-minute pre-talk checklist. 8 pages of practical, field-tested techniques for delivering with clarity and presence.

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Ice Breaker Scripts (PDF)

Four ready-to-use 30-second introduction templates for networking events and club meetings. Includes "The Straight-Shooter," "The Story Spark," "The Question Hook," and "The Personality Play"—plus step-by-step guidance on adapting each script to different venues and audiences.

Rotary Orientation Guide (PDF)

Learn what Rotary clubs value in guest speakers, how meetings flow, and what to expect in the room. Covers Rotary's "Service Above Self" philosophy, 15-20 minute talk structure, non-partisan/non-sectarian guidelines, and how to tailor your message to community impact. Includes sample openers, closes, and a quick pocket checklist.

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Kiwanis Orientation Guide (PDF)

Understand Kiwanis International's focus on children and youth, meeting structure, and speaker expectations. Covers how to connect your topic to youth impact, typical meeting flow, time discipline, and the service-first culture. Perfect for speakers addressing family-focused, community-driven audiences.

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Lions Club Orientation Guide (PDF)

Navigate Lions Clubs International's global causes—vision, hunger relief, environment, diabetes awareness, disaster response—and their emphasis on local service. Includes meeting cadence, non-political/non-sectarian expectations, and how to tailor your talk to Lions' "We Serve" mission. Sample openers and pocket checklist included.

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Chamber of Commerce Orientation Guide (PDF)

Adapt your presentation to three common Chamber formats: standard programs (20-30 min), mixers (5-10 min), and greeters meetings (5 min). Covers business-focused content, time expectations for each format, and how to deliver value without direct selling. Includes tips for professional networking and follow-up.

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BNI Orientation Guide (PDF)

Master BNI's structured, referral-focused meetings built on the "Givers Gain®" philosophy. Covers two speaking formats: 30-60 second guest introductions and 10-12 minute featured speaker presentations. Includes specificity tips for creating referable messages, meeting flow, and how to position yourself as a resource without pitching.

Host Checklist (PDF) — For club leaders hosting speakers

For club leaders hosting guest speakers: practical steps to welcome, prepare, and debrief guests effectively. Covers pre-meeting logistics (orientation guide sharing, bio collection), in-meeting hospitality (clean introductions, AV support), and post-meeting follow-up (thank-you notes, feedback, internal debrief). Turn every guest experience into a professional, memorable interaction.

Presentation Outline Template (PDF)

A fill-in-the-blank framework for structuring your talk from scratch. Includes sections for your one big idea, opening hook, 2-3 key points with supporting examples, closing takeaway, transitions, and timing breakdown. Transform a scattered idea into a clear, memorable presentation in under 30 minutes. Printable worksheet format.

Timer app or watch

Keep your pacing on track and finish confidently within the allotted time. (Any simple countdown or interval timer works.)

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Presentation software

PowerPoint, Keynote, or Google Slides for clean, readable visuals. Use large type and one idea per slide.

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Portable clicker

A basic slide remote lets you advance slides without breaking eye contact or flow.

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Printed outline (one page)

A safety net for transitions and key points if technology fails.

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Notebook or notes app

Capture questions, follow-ups, or ideas that come up before or after your talk.

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Water bottle

Staying hydrated supports vocal clarity and helps manage nerves.

Don't just download these—print them, practice with them, and bring them along. Every guide is built to be used in the room, not just read online.

Internal Links:

• Speaker Basics

• Presentation Building

• Organization Guides

• About Guestspot Hub

• The History of the Service Club